Frequently Asked Questions

Can our church attend multiple sessions?

A church may send students to multiple sessions if there is space available. However, the Team Leader to Student requirement is required per session. The Team Leader to Student requirement is 1 male Team Leader per 1-10 male students and 1 female Team Leader per 1-10 female students. Students from the same church should be registered on the same church account regardless of which session they attend.

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Can Super Summer hold or save spaces for participants who have not paid their registration fee?

Super Summer CANNOT hold or save spaces for participants who have not registered and paid online.

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Where can I look to find qualified Team Leaders?

Recruit qualified Team Leaders from one or more of the following areas:

  1. Your Church! This is a great opportunity to identify and challenge new leaders to step up in service in your youth ministry.
  2. Local Baptist Student Ministry.
  3. Local departments of Christian Studies/Ministries at Texas Baptists partnering universities.

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What happens if I need to cancel or transfer a registration?

A cancellation occurs when an attendee can no longer attend and no other attendees from the same group are available to take over the registration. A transfer occurs when (1) one attendee cancels and a new attendee is able to take the cancelled attendee’s registration. All cancellations/registration transfers must be submitted in writing to registration[at]

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What is the Super Summer refund policy?

Program Fees are refundable for the following qualifying cancellation reasons:

  • Injury or illness of the attendee
  • Death in the family of the attendee
  • Event Cancellation

Participation Fees are refundable until check-in on site.

Enrollment Fees are non-refundable in all circumstances.

Refund requests must be submitted in writing to registration[at] Refunds will be issued at the end of the event season.

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May we request that certain students room together?

The Super Summer Staff assigns students to dorms and rooms according to their gender, school color, and then church. For example, all Red School boys will be housed in dorm rooms in one section of the same dorm, Blue School boys together in another section, etc. Your students will be grouped together as much as possible. Students in different color schools will NOT be roomed together.

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When do we arrive? When do we depart?

The arrival/departure schedule is as follows:


  • Must arrive Monday between 2:00 and 3:00 PM
  • Remain until Friday 11:40 AM

Team Leaders and Executive Staff

  • Must arrive Saturday between 3:30 and 4:30 PM
  • Remain until Friday 11:40 AM

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If I’m on Executive Staff, am I still required to send Team Leaders?

YES. Those serving on Executive Staff have other responsibilities that prevent them from doing all of the things that Team Leaders are required to do with and for the students throughout the week. If you send students, you must send additional adults to serve as Team Leaders to meet the requirement mentioned above.

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Who is required to have a Background Check and Sexual Abuse Awareness Training?

Attendees 18 years and older will receive an email with links to complete the following:

  • Ministry Safe: Sexual Abuse Awareness Training
  • Ministry Safe: Background Questionnaire

If you do not receive an email to complete these items within 72 hours of submitting an application, please contact volunteer[at]

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Is Team Leader Training Weekend mandatory?

Yes. All Team Leaders and Executive Staff will check in on the Saturday before the session begins to be trained prior to student arrival on Monday.

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Will my student hold on to their medications?

Medications taken while at Super Summer must be indicated on the Medical Form. Medications should be submitted to the Super Summer Medical Staff immediately upon arrival (inhalers and epipens included but will be returned to student after check-in). Church/Group contacts will be responsible for dropping off and picking up student medications at check-in and check-out. If a medication is listed on the Medical Form but is not brought to check-in, students will be asked and parents will be called to confirm the student did not bring that medication with them. This process can significantly slow down the check-in process, so please indicate on the Medical Form which medications students will be bringing with them to Super Summer and indicate the exact time and dosage of medication(s) distributed.

Medications brought to Super Summer must be in their original containers. Please place all medications for your student in a ziploc bag labeled with your student’s name and church/group. The Super Summer Medical Clinic is stocked with over-the-counter medications such as ibuprofen, pepto, allergy medicines, etc. If you have any questions regarding medications or you need to make an edit on a Medical Form, please email registration[at]

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Made possible by gifts through the Texas Baptists Cooperative Program.